OneDrive Files

To save a copy of your OneDrive files watch the video below. OneNote files will not be export using this option. Please read the section below to export your OneNote Notebooks.

How Do I Download All OneDrive Files to My PC? (youtube.com)

OneNote Notebooks

The best method is to export to a OneNote Package for importing back into another OneNote account. This is only possible from a Windows computer. Macs only support “Save AS PDF” from the File Menu.

This process will only export one notebook at a time. Be sure to open all of your notebooks and eport each of them out.

Export to a Windows PC via the OneNote Package Option…

1. Open OneNote.

2. Open the notebook to be exported.

3. Click the File menu.

   1. Select Export

   2. Select Notebook

   3. Select your Format (OneNote Package is recommended)
      
      

      Open

      

      Sample Export from a Windows 10 PC with OneNote 2021.

4. Press Export and follow the prompts to save the content to your local PC.

   1. Set the Save as type to OneNote Single File Package.

   2. Set the Page Range to Current Notebook.

   3. Set the save location. I recommend using a location like what is in the image below.

   4. Enter a File name.

   5. Press Save

      Open

      

Other Options

Exporting notebooks to other services is limited, but one can use the PDF format or a Single File WebPage (*.mht). It is recommend trying both out and paying attention if all of your content exports.

https://support.microsoft.com/en-us/office/export-notes-from-onenote-as-a-pdf-13d173b5-7f4c-45a8-94eb-9354d63af5cd

Email

To save a copy of your email to your computer view the guide below. It contains 2 methods to export your email. A third options is detailed below, but it is more advanced.

How to Transfer Emails from Outlook to Gmail (clean.email)

Email Guide Summary

• Option 1 and 3 will only do mail.

• Option 1 – Will import all emails to a different email account like Gmail using their import tools

• Option 2 - Export your account to a PST file. This is only readable in the Outlook desktop app, but is the only option for a single export of everything in Outlook. Access to MS Office Apps will go away on October 15th. See article below under "Tasks, calendar, and contacts" for a PST export guide.

• Option 3 – Use a free email client like Thunderbird. This may take more work on your part. But here is that info...

Tasks, calendar, and contacts

Export to Gmail Guide - Export an Outlook calendar to Google Calendar - Microsoft Support

Export to a personally owned copy of Outlook. - Export emails, contacts, and calendar items to Outlook using a .pst file - Microsoft Support

Thunderbird Email Client - Option 3 details

1. Download and install Thunderbird – Thunderbird — Free Your Inbox. — Thunderbird

2. A guide from Linked in –  Exporting Email from Outlook to Thunderbird in Easy Steps (linkedin.com)

3. CSU Guide to import from http://Office365.com  to Thunderbird.

   1. Start the auto config, but press the "Configure manually" link.
      

   2. When asked for config settings use POP3. It will remove the email and store it only on your computer. IMAP4 leaves it on the server, but places a copy on your computer.
      
      

   3. Config Manually Settings

   4. IMAP example below. For POP3 change the incoming server protocol to POP3 and the port to 995.

   5. Be sure to use the proper Encryption Method from the chart above (SSL/TLS or STARTTLS)
      
      

   6. On the first sync you should get Microsoft login and MFA check windows. This should be the CSU blue background window you normally get.

   7. Email will begin to populate into your email client. Once completed you should move what you want from the Microsoft folders to a local folder in Thunderbird. If you do not when access is terminated these folders may go away.